By KWANELE DHLADHLA | 2021-01-13
The Municipal Council of Mbabane has invited bids from suitably qualified parking facilities operators to enter into a management contract with the council. In the invitation for bids, it was explained that the contract to be entered into with the successful firm will be for the operation, maintenance and management of a parking system in designated parking spaces in the Mbabane Central Business District (CBD). It was explained that the bid would be the basis for contract negotiations and ultimately for a signed agreement with the selected bidder. The municipality said the onus lies with bidders to familiarise themselves with site conditions and take them into account in preparing their proposals. To obtain first-hand information on the assignment and on the site conditions, interested firms were encouraged to visit the site before submitting a proposal. The municipality promised that it would assist the successful bidder in obtaining licences and permits needed to carry out the services and make available relevant data and reports. “Council requires that the bidder gives a written undertaking, submitted with the bid, stating that it shall permit council to inspect their accounts and records relating to the performance of the contract and to have them audited by auditors appointed by the council,” read the invitation in part. In preparation the bid, the municipality said if a bidder considers that it does not have all the expertise for the assignment, it may obtain a full range of expertise by associating with other entities in a joint venture. It was stated that was desirable that the majority of the key staff proposed be permanent employees of the bidder or has an extended and stable working relationship with it. Shareholding The bid should include a brief description of the bidder’ organisation, including names and shareholding of directors (attach supporting documents such as Form J) and copies of original documents defining the constitution or legal status, registration documents, written power of attorney of the signatory of the bid to commit the bidder. All submissions should have an outline of recent experience in the provision of similar services, any comments or suggestions on the terms of reference, the data, proposed lease agreement and facilities to the provided by the client including a description of the proposed methodology, work (operation) plan for providing the required services. Companies were also told to provide the list of the proposed staff team by specialty and the tasks that would be assigned to each team member including curriculum vitae’s (CVs) recently signed by the proposed staff and the authorised representative submitting the bid. Responsibility Key information should include number of years of work experience in providing similar services and degree of responsibility held in various similar assignments during the last five years and a clear and concise business/operation plan including financial analysis of anticipated operation costs, revenue/income and profits, proposed amount of rental or fee to be paid to council based on a sound financial analysis. Other requirements included; “Evidence of access to financial resources to meet operation costs, cash in hand, lines of credit, audited financial statements for the last three years, names, addresses, telephone and fax numbers of banks that may provide references if contacted by the employer together with information on current litigation in which the Bidder is involved.”
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